This Privacy Policy describes how the North American Bible Institute Undergraduate Division ("the Institute," "we," or "us") collects, uses, stores, and protects personal information you provide when using our student management system and related website services.
1. Information We Collect
In the course of providing educational services, the Institute may collect the following categories of personal information:
Identity information: Name (Chinese and English), student ID number, date of birth, gender
Academic records: Program of study, course enrollment, grades, attendance, assignments, and assessments
Payment information: Tuition amounts, payment dates, and transaction reference numbers (we do not store full credit card details)
System usage data: Login records, IP address, browser type, and system activity logs
Profile photo: Used for student identification and the school directory
2. How We Use Your Information
Personal information collected by the Institute is used only for the following legitimate educational purposes:
Processing enrollment applications, course registration, and academic record management
Handling tuition payments and refunds
Sending course notifications, school announcements, and important administrative communications
Generating transcripts, diplomas, and other academic documents
Publishing the school directory (requires your separate consent)
Fulfilling legal obligations and complying with regulatory requirements
3. Sharing and Disclosure
We do not sell or rent your personal information to third parties. We may share information in the following limited circumstances:
PayPal: Payment information is transmitted to PayPal for processing of online tuition payments, subject to PayPal's Privacy Policy.
School officials with legitimate educational interest: Faculty, administrative staff, and system administrators may access relevant academic records within the scope of their responsibilities.
Legal requirements: We may disclose information as required by court order, lawful governmental authority, or applicable law.
With your written consent: We may share information with third parties only upon your explicit written authorization.
4. Student Education Records — FERPA
As an institution of higher education receiving federal assistance, the Institute complies with the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g. Eligible students have the right to:
Inspect and review their education records within 45 days of a written request
Request amendment of records believed to be inaccurate or misleading
Consent to disclosures of personally identifiable information from education records, except where FERPA authorizes disclosure without consent
File a complaint with: Student Privacy Policy Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202-4605
"Directory information" — including name, photograph, program of study, dates of attendance, and degrees conferred — may be disclosed without consent unless you submit a written opt-out request to the Registrar's Office.
5. Data Security
The Institute implements reasonable technical and administrative safeguards to protect your personal information, including:
SSL/TLS encryption for all website communications
Password protection and role-based access controls for system access
Payment processing handled by PayPal within a PCI-DSS compliant environment
Regular database backups
No internet system can guarantee absolute security. In the event of a data security incident affecting your personal information, we will notify affected individuals as required by applicable law.
6. Data Retention
We retain personal information according to the following principles:
Academic and grade records: Retained permanently as official institutional records
Payment records: Retained for at least seven years for tax and audit purposes
Inactive student accounts: Core academic records are preserved after account deactivation; other activity data may be periodically purged
7. Your Rights
You may submit a written request to the Registrar's Office to exercise the following rights at any time:
Access your personal information held by the Institute
Correct inaccurate information
Request deletion (subject to legal and academic record-keeping obligations)
Withdraw consent for specific uses
8. Cookies and Website Tracking
Our website uses functional cookies to maintain your login session and operational preferences. We do not use advertising tracking cookies and do not share your browsing data with advertisers.
9. Changes to This Policy
We reserve the right to update this Privacy Policy. Material changes will be posted on this page with an updated "Last updated" date at the top. Enrolled students will also be notified by email of significant changes.
10. Contact Us
If you have questions about this Privacy Policy, please contact: